Withdrawal considerations

Withdrawal from a class or from the program

When a student is considering withdrawal from a class and/or from the program, the student must complete the Student Withdrawal Form found on the portal’s Graduate, Academic Life, Health/Human Services, RN–BSN, or DCP tab under General Information – Registration.  All information is required, so please make sure to fully complete the form before sending to the Program Director.

If a student has financial aid and withdraws, aid will be adjusted according to Federal policies.  This may leave a balance due on the student’s account.  Before making the final decision to withdraw, a student should consult with the Program Director and the Financial Aid Office to understand all options.

Tuition refund policy

View the tuition refund policy by clicking on the link below. It is also available on the portal, listed under refund information.   

Return of Title IV Funds

If a student receives a cash disbursement from financial aid funds after tuition charges are paid and subsequently withdraws from a class, the student may be required to repay all or part of the cash disbursement to the financial aid program.  View the full policy by clicking on the link below.

 

Policy for the Return of Title IV Funds

Federal regulations require each educational institution of higher learning to have a written policy of the refund and repayment of aid received by students who withdraw from all classes during a term for which aid has been received.  These policies are effective only if the student completely terminates enrollment (for example, the student voluntarily withdraws from all courses or is dismissed from all classes).

Definitions

The term “Title IV funds” refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs as related to Concordia’s Graduate and Degree Completion Programs:

  • Federal Pell Grant – for undergraduate Degree Completion
  • Federal Subsidized/Unsubsidized William D. Ford Direct Loan Program (DL)

The calculation of the Return of Title IV funds is determined by the date that the student withdrew from all classes by completing the Student Withdrawal Form found on the portal, Graduate, Academic Life, Health/Human Services, RN–BSN or DCP tabs, under General Information.  A student’s withdrawal date is determined by:

  • The date the student officially notifies the institution of his/her intent to withdraw; or
  • The student’s last date of class attendance or at an academically-related activity, or
  • The midpoint of the enrollment period for students who leave without notifying the institution (an unofficial withdrawal).

Earned Federal Aid

Federal law requires that, when you withdraw from all your classes during the enrollment period, the amount of financial aid assistance that you have “earned” up to that point is determined by a specific formula.

The enrollment period for a program measured in credit hours is one semester.  The amount of financial aid that you have earned is determined on a pro-rata basis.  Therefore if you withdraw after completing 40% of the enrollment period, you have earned 40% of the amount of federal aid for which you were entitled. The school takes all or a portion of your earned federal financial aid to pay any outstanding charges that remain on your school account.

Once you have completed more than 60% of the enrollment period, you earn all of your financial aid assistance for which you were entitled.

Return of Funds Allocation

In accordance with federal regulations, financial aid funds are returned in the following order, if applicable:

  1. Unsubsidized DL
  2. Subsidized DL
  3. Federal Pell Grant – DCP students only

Institutional and Student Responsibilities

Concordia’s responsibilities in regard to the return of Title IV funds include:

  • Provide each student with the information given in this policy
  • Identify students who are affected by this policy and complete the Return of Title IV funds calculation in accordance with federal regulations
  • Return any Title IV funds to the appropriate program(s)
  • The student’s responsibilities in regard to the Return of Title IV funds include:
    • Return to the Title IV programs any funds that were disbursed directly to the student and which the student was determined not to have earned in accordance with federal and state regulations.

All policies based on federal regulations are subject to change at any time.
For additional information regarding the Federal Title IV refund policy, please contact the Student Financial Services Office at 888-505-2863, ext. 7228 or email GradFinancialAid@cune.edu.