Financial aid policies


Financial aid policies

1. The primary purpose of federal financial aid is to provide students with resources to be able to attend college.  Federal Financial Aid funds are to be used for expenses related to gaining an education, including living expenses, child care while in class, transportation to class, etc.  Any other use of financial aid dollars is a violation of federal regulations.

2. A student must apply for financial aid annually by submitting the FAFSA.  This process begins in February for returning students for the following academic year.  Loans are not automatically renewed.

3. A student may accept all or part of the award(s) offered.  Please only take the amount of loans you need!  These are loans and must be repaid.

4. Failure to accept financial aid and/or respond to all required documents may result in the cancellation of federal aid offered.

5. Federal Direct Stafford Loan amounts do not reflect any required fees that may be charged.  Fees will be deducted before Concordia receives the money.

6. The total of all financial aid may not exceed the cost of attendance for the year.

7. A student is required to report in writing to the Financial Aid Office any third-party resources received to assist with educational expenses. These include but are not limited to employer reimbursements, veteran or military benefits, outside scholarships or grants, vocational rehabilitation, etc.

8. A student must notify the Graduate Admissions Office of any change in permanent address including phone numbers and email address.

9.A student must notify the Graduate Financial Aid Office of any change in enrollment status. A change in enrollment may impact a student’s financial aid eligibility.

10. Aid is credited against applicable costs of tuition at disbursement each term. If aid does not pay the total student charges, or if the student fails to take appropriate actions to allow the disbursement to occur, the balance due to Concordia University must be paid from personal resources.

11. The withdrawal process is a formal process that begins with the student.  The Student Withdrawal Form (available on the portal) must be completed and forwarded to your advisor or Program Director.

12. If a student withdraws from some or all classes and is eligible for a refund of money already paid, financial aid may be adjusted according to a federally prescribed formula (Return to Title IV Funds). The adjustment may include refunding loan proceeds back to the U.S. Department of Education that paid an initial tuition balance, therefore causing a balance due from the student to Concordia.

13. The Financial Aid Office reserves the rights to review, modify, or cancel any financial aid offers at any time on the basis of information affecting the student’s eligibility.

Graduate and DCP academic policies that affect financial aid

(Effective as of March 2012)


A student may add a class during the first week of the module prior to 5:00pm on Friday.  If online registration is closed, the student will need to submit a Class Add Form (found in the portal) and contact their Program Director to see if they can get into the class.

Student-Initiated drops        

A student may drop his or her registration from a course any time prior to the Friday of the second week of class.  The Student Withdrawal Form (found in the portal) must be received by the registrar prior to 5:00pm on the Drop Date. 

A drop is a change in registration and is not entered into the student’s official grade transcript.  A 100% tuition refund will be issued to the student’s account.

Administrative drops

A student who is a non-participant/non-attendee in the first two weeks of class will be considered a “no show” and will be administratively dropped from the class.  This drop constitutes a change in registration and is not entered into the student’s official grade transcript.  A 100% tuition refund will be issued to the student’s account.  Students will be notified by mail of an administrative drop. 


After the two-week drop period, a student may withdraw from a class any time up to the withdrawal date using the Student Withdrawal Form, and when approved, a “W” will be recorded on the student’s official record.  This will not count in the student’s GPA however it will count in the number of hours attempted. Any tuition refund for a withdrawal will follow the appropriate refund schedule listed below per class length.

After the withdrawal deadline, a student may not withdraw from a class.  A letter grade will be posted for work completed for the class. 

If a student stops attending a course after the drop date and does not complete the withdrawal process, the final grade will be based on the amount of work completed as compared to the work expected for the entire course.  The student may have an “F” recorded on their official transcript.  No tuition refund will be available.  The grade will count in the student’s GPA, and it will count toward the number of hours attempted.

Withdrawal deadline

The withdrawal deadline is two weeks prior to the end of the course.  The withdrawal deadline dates will be determined and published by the Registrar for each term.