Are you on track? Degree evaluations and class standing

A guide to Banner degree evaluation

How to Generate a Degree Evaluation
Program Evaluation
Group/Area Evaluation

Disclaimer:
The results from these evaluations are not official. Your catalog is still what we use to determine if your program is complete.  

How to Generate a Degree Evaluation:

Log into the connectCUNE portal with username and password.
Next, click on the Academic Life tab along the top of the page.
On this page, click the Banner Self-Service folder in the Banner Self-Service Box.
Next, click the Student folder, then Student Records, then Degree Evaluation.

Choose a term. If there is more than one available, select the most recent semester and the only difference will be in which ‘in progress’ courses are evaluated. (At some point you will be registered for next semester and still not have grades for this semester.)

Click the Submit button.

You will receive a “Degree Evaluation Record” screen which lists the academic plan recorded for you. (If it is not correct, visit the Declaring or changing your major page, download the appropriate form, print it, fill it out, sign it, have your advisor sign it, and bring it to the registrar’s office.)

The program link will take you to the detailed results. If you do not have a blue link, you will need to generate a new evaluation. The Generate New Evaluation link can be found at the bottom of the page

DER_screen.png

You will be prompted to choose your program and a term from drop-down menus. Do this, then click the Generate Request button.

Wait a few seconds while the computer does its work.

Program Evaluation

Catalog Term: Originally your catalog term will be the fall semester of the first year you take courses at Concordia. If you start in the summer it will be the next fall.

Your catalog defines the requirements you must meet to graduate. The University may make changes each year, but your requirements don’t change.

You may choose to move to a newer catalog, but not to a catalog prior to your matriculation here. (Changing catalogs requires the same process as changing a major; see the instructions earlier in this document.)

Request Number: Each evaluation is stored. If you requested it, you can also delete it, by following the View Previous Evaluations link (visible in the screen just above this) Deleting evaluations is fine, but not required; the registrar will periodically clean out the system.

Major(s)/Minor(s): All majors and minors being pursued will be listed here.

Concentrations: Note Banner uses three categories in its academic plans: Majors, Minors, and Concentrations. Concentrations are associated with specific majors. By coincidence it is the same word as our Elementary Concentration. The Banner term "concentration" also defines our secondary Fields and Subjects, Middle Level Content Teaching Areas, and the emphasis areas/concentrations in some liberal arts majors like Biology, Sports Studies, Business, Environmental Studies.

Total Required: If the institutional requirement of (typically) 128 credits is met, the report will say 'Yes'. The number of credits Used towards this requirement is listed next. (Note: Do not use the degree evaluation to confirm your overall completed hours. The hours listed in your degree evaluation ("Credits Used") refer to the hours used only within the degree evaluation itself. It may show more or less than the hours you have actually completed.

You may confirm your cumulative credit hours by viewing your transcript. Your transcript may be found on the Concordia portal; go to Academic Life tab, Banner Self Service, Student-Student Records-Academic Transcript). If you requested a report that Includes In-Progress Courses, this number Used will include the courses in progress. The rightmost columns count courses, not hours, in the case where we might do that. Some programs, like education, have minimum GPA requirements, which are listed, if applicable.

 

Description-Evaluation.png



Group / Area Evaluation

The catalog’s specific course requirements are broken up into groups and areas, which are sets of courses. Within the areas and groups are various types of instructions Banner uses to compare the courses which a student has taken to the catalog requirements.
Areas are either a series of course requirements or a combination of groups.
Groups are subsets of areas used to make the logic of the requirements work most efficiently. Groups will be made up of a series of course requirements.
Everyone will have a number of Areas in their evaluation, but you might not have any Groups.
Just like at the program level, you may see whether you have met the general requirements and/or the detail requirements of Areas and Groups.

Met: the evaluation answers the question “Is this requirement met?” one line at a time. It tells you the answer by printing Yes or No. Details are logically combined with OR statements, as in take THEO 241 OR THEO 242 OR THEO 251 OR THEO 252. If the student has only taken one of these, three lines will report “No” (not met), and one will report “Yes.”

Cond: A conditional, or logical connector; i.e., AND or OR for the detail on the previous line and the detail on the current line. Some of these have parentheses. For our purposes, there is no difference between the connectors with parentheses and those without:

)AND( is equivalent to AND

)OR( is equivalent to OR

Of the requirements connected with “AND” statements, the student must meet all the individual requirements.

Of the requirements connected with “OR” statements, the student must meet only one.

Rule: Sometimes it is easier to represent the requirement with a rule. But you can only see the name of the rule. The rule itself has ANDs and ORs in it. For example, the GE_SOCSCI rule is satisfied if the student has taken 6 credits from two areas of social science. These rules correspond to catalog requirements. If a rule is not met and you are not sure why, the name of the rule may help you as you check the catalog.

Gen_Ed_Core.png

In the example above, you can see the General Education Core Area.

The General Education Component is divided into six areas: First Year Seminar, Humanities (History, Composition, Literature, Fine Arts, Bibical Literacy, Theology, and Global/Multicultural Studies), Social Sciences, Health and Human Performance, Mathematics, and Natural Science. Each area has different requirements based on the Course Catalog year the student currently follows. (Please see your catalog or advisor if you are unaware of the individual requirements.)

In addition to the General Education core courses, there are some supplemental requirements students must complete in order to receive a baccalaureate degree. These courses will be found in the Bachelor Degree Reqmt area of the degree evaluation, which can be found below. Some of these requirements are fulfilled outside of Concordia, i.e. two years of foreign language.

Bachelor_Degree_Reqmt.png


In the example below, the student has met the LTD requirements for Old Testament, New Testament, and the Interp course.

Even though the lines for Theo 241, 242, 252 all say No, those four are connected by OR’s so if one is met, that requirement is met.

LTD_P1.png

Looking at areas beyond the General Education Core,  programs and majors use the )AND( / )OR( statements as well. Here are two examples:

Business Administration:
 Business_Core.png

Secondary Education:
(This is a Social Science field endorsement) 

 Education_Soc_Sci.png

The left half of the page describes the requirements; the right half describes the course used to fulfill the requirement.

Left side: (the requirement)

Subj - The subject area of the requirement. Usually this refers to a department. Often it is a hyperlink, so if the degree evaluation is printed out, it may be underlined.

Low and High – A range of course numbers may satisfy a condition, as in history, where any History course numbered 115 – 132 will satisfy the general education history requirement.

Required Credit(s) – If Low and High are used, then this field may list the number of credits in that range that are required.

Required Course(s) – Can be used in combination with the Low and High specification. Its use so far is rare.

Right side: (how the requirement is filled)

Term – The year and term in which a course was taken. 201310 refers to the year 2013, semester 1(Fall 2012). 201320 refers to the year 2013, semester 2 (Spring 2013). 201330 is May/Summer term.

Subj Crse Title – The department, course number and course title.

Credits – The number of credits the course was taken for. Note that audited credits do not count in totals.

Grade – Besides the standard letter grades, P stands for Pass, WD for Withdrawal, and AU for Audit.

Source – H stands for History; i.e. the record for that course is from a previous term; R means the student is currently registered for the class, T means the course was transferred in, and Z for student attribute.

Some requirements are very difficult to logically represent, and so there may be unresolved errors in the way a degree is being evaluated. For example, a student may have started when CTA 102 and 103 were requirements, but while here the courses were recast as ECTA 104. I’ll spare you the details. Likewise, a music student may have ensemble requirements that can be met by auditing courses, but note that rules typically count credits.

If you think there is an error, check closely, then notify the registrar with the details. (Reporting “my evaluation doesn’t work” isn’t helpful. Reporting “the English major in catalog year 2002 is missing the requirement for English 231” will get the problem fixed.)

Note that “double-dipping,” where a course counts to meet requirements in more than one area, is allowed and is accounted for properly.

If you still have an undeclared program and major, only courses that count towards GE will be included in the in-progress total.

If you don’t need to take FYS 101 because you transferred her with more than 24 hours, that waiver isn’t shown. You can report it so we can make an entry so it will show as if it’s met, or you just not worry about it, because that won’t prevent your graduation.

What If Analysis

This feature allows you to analyze ‘what if’ you change majors or catalog years.

It’s found by clicking the link in small print at the bottom of each page.

You will be able to enter a chosen program, major, minor, concentration. When it asks for “Entry Term” you will enter the term corresponding with the catalog you wish to evaluate, ie Fall Semester 2012 is the 2012-2013 catalog.

Changes in the catalog year will recognize any changes the faculty has approved to the majors/minors/concentrations, and the General Education requirements.

Click the Continue button.

What_If_Analysis.png

Now choose a program. Programs are nearly like the degree pursued.

Click the Continue button.

WIA_Program.png

You can skip the campus selection.

Choose a major: the available major list will depend on the program you entered.

You can add details to the major you chose by clicking the Add More button.

Click the Continue button.

WIA_Major.png

It will offer you the chance to add concentrations then minors.

It doesn’t care at this point if the concentrations make sense with the major you chose. It seems you can mix and match at will. That doesn’t mean that you will be able actually pursue the combination you test.

WIA_Concentration.png

 

click the Submit button, and the Generate Request button as it appears. Then wait.

Read the results just as you did for the original evaluation.

The change you make in “What if” does not change the student record in Banner. Remember, to actually change your major fill out the form available on the Declaring or changing your major page and deliver it with the needed signatures to the registrar.