Satisfactory Academic Progress Policy

Revised December 17, 2016.

Students receiving federal Title IV student financial assistance while attending Concordia University, Nebraska must be meeting the minimum standards of the Satisfactory Academic Progress Policy (SAP) according to Federal Regulation: 668.7 Higher Education Act of 1965, Higher Education Amendments, 1986 and 1992. These standards affect eligibility for the following types of aid.

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Perkins Loan
  • Federal TEACH Grant
  • Federal Work Study
  • William D. Ford Federal Direct Loans (Direct Subsidized, Unsubsidized, and PLUS)
  • Nebraska Opportunity Grant (NOG)
  • Concordia University academic, athletic, talent, and/or Departmental scholarships

The SAP policy establishes guidelines to ensure all students complete their program of study within a maximum time frame regardless of enrollment status (full time, part-time, etc.). The university evaluates SAP at the end of each academic term of enrollment. The evaluation includes review of qualitative (grade point average or GPA) and quantitative standards (pace) as well as maximum timeframe (for undergraduate students). The evaluation includes all periods of enrollment, even periods in which the student did not receive federal student aid funds. Students attending Concordia University, Nebraska must meet the following minimum requirements to remain eligible for receipt of federal financial aid.

Undergraduate Students/Degree Completion Students

  • Qualitative: Cumulative Grade Point Average of 2.0 or higher
  • Quantitative:Must earn a minimum of 67% of all credit hours attempted. Attempted credit hours include accepted transfer credits and grades of A, B, C, D, F, I, P, NR, W and repeat credit hours.
  • Maximum Timeframe:192 credit hours (128 credits to graduate x 150%) for undergraduate students.
  • Evaluation Period: At the end of each academic term/semester - Fall/Spring

The evaluation is consistent for all enrollments (full time, three-quarter time, part-time, etc.). The SAP assessment is conducted using cumulative credit hours earned and attempted. For example: a student completes their freshman academic year with 36 attempted credit hours, earned 24 credit hours and achieved a CGPA of 2.07. To calculate the quantitative requirement, divide 24 earned credit hours by 36 attempted credit hours. The percentage of completion is 67% and the student has a CGPA greater than 2.0. The student successfully met the minimum quantitative standard (67%) and the qualitative standard (CGPA 2.0 or higher).

Students with more than 192 attempted credit hours are no longer eligible to receive federal financial aid due to reaching the maximum number of credit hours for payment of aid (maximum timeframe).

Graduate/Professional Students

  • Qualitative: Cumulative Grade Point Average of 3.0 or higher
  • Quantitative:Must earn a minimum of 67% of all credit hours attempted. Attempted credit hours include accepted transfer credits and grades of A, B, C, D, F, I, P, NR, W and repeat credit hours.
  • Evaluation Period: At the end of each academic term - Fall, Spring and Summer
  • Timeframe:Graduate students may receive aid for a maximum of 150% of the number of credit hours required to complete their program of study (45-77 credit hours depending on the program of study).

Federal direct unsubsidized loans are available to graduate and professional students attending Concordia University, Nebraska. Students must be enrolled at least half time to be eligible to receive payment. Satisfactory completion of 6 credit hours (or 3 credit hours if half-time) per term and a 3.0 cumulative GPA is required to remain in good academic standing.

Failure to Maintain Minimum SAP Standards

Satisfactory academic progress is checked at the end of each academic term of enrollment. Students who fail to maintain satisfactory academic progress, those who do not successfully complete the minimum number of credit hours, and/or maintain the minimum CGPA, will be placed on financial aid warning for a maximum of one term to correct the deficiency. A student is eligible to receive federal financial aid during the financial aid warning period. If at the end of the term on financial aid warning the student is not yet meeting SAP, the student will be placed on financial aid suspension. A student placed on financial aid suspension is not eligible to receive federal financial aid until the minimum standards of SAP are again met. If the student has mitigating circumstances, the student may submit an appeal for consideration by the financial aid committee. The appeal should include an academic degree completion plan created with an academic advisor. If the appeal is approved, the student will be placed on financial aid probation and eligible to receive aid for one term. If the student fails to meet the minimum standards after their term of financial aid probation they will be placed back on financial aid suspension. Students will be required to pay out of pocket for expenses for terms in which they are not eligible to receive federal financial aid.

Financial Aid Reinstatement

Students on financial aid suspension will remain ineligible for federal aid until they are meeting SAP or file a successful written appeal resulting in financial aid probation. Students placed on financial aid probation will be eligible to receive aid for one term or according to the approved academic plan. If at the end of this term the student is not yet making SAP, the student will again be placed on financial aid suspension and be ineligible for financial aid. If after the term the student is making SAP, it is the student’s responsibility to complete a “Now Meeting” SAP form. Completing the "Now Meeting" SAP form will allow the SAP committee to review your file for financial eligibility.

"Now Meeting" SAP form

Appeal

Any student wishing to appeal the suspension of his/her financial aid eligibility, based on provisions in this "Satisfactory Academic Progress Policy," may appeal by completing the financial aid suspension appeal form and submitting the appeal to the financial aid office of Concordia University. The appeal must include: (1) a letter from the student stating reasons why he/she did not achieve minimum academic requirements and why his/her aid should not be terminated to include supporting documentation; (2) what has changed in order for the student to make SAP now; (3) a supporting letter from an advisor or professor; along with (4) an established academic degree completion plan for meeting SAP. The Financial Aid Committee will review the appeal. The student will be notified with an email and letter of the final determination of the appeal.

If SAP appeal is approved, the school has determined that the student:

  • Will be able to make SAP standards by the end of next payment period or
  • Will be placed on an established academic plan that will ensure the student is able to meet SAP standards by a specific point in time.

Suspension Appeal Form

How GPA and pace of completion are affected

Withdrawals

After the drop/add period, a student may withdraw from a class any time up to the day designated as the last day to withdraw for each term. If approved by the Registrar, a “W” will be recorded on the student’s official record. A grade of ‘W’ will not count in the student’s GPA however it will count in the number of hours attempted. Any tuition refund for a withdrawal will follow the appropriate refund schedule.

Incompletes

After the term and grades have been posted, any student with an “I” for incomplete on their transcript will count in the number of hours attempted and unearned hours at the time SAP evaluations are taking place. A student can complete a “NOW Meeting” appeal if an incomplete is changed after the SAP evaluation process.

Repeated Course Work

A student may elect to repeat any course. The highest grade will be used in determining GPA. All grades will be included on the transcript. Repeated classes will count towards total “attempted” credit when calculating earned percentage. Only one repeated course can be used as “earned” credit when calculating earned percentage. Federal aid is available for payment of a repeated course that has been previously passed only once.

Transfer of Credits From Other Schools

Must count transfer hours accepted toward completion of student’s program as both hours attempted and hours completed.

Remedial Credits

Concordia University, Nebraska offers a limited number of remedial coursework. These credits will be included in SAP assessment.

Re-establishing Eligibility for Financial Aid

Traditional undergraduate students who have been suspended from financial aid eligibility may use summer session enrollment to correct the deficiencies which caused their suspension. Transfer credit hours, if earned while the student is a Concordia student and if accepted by the Concordia University registrar, may also be counted toward removal of the deficiency for the number of successfully completed hours, but do not change Concordia's CGPA other than the effect of removing a failing grade from the previous calculation. Your official CGPA is derived from courses taken at Concordia University. However, Concordia must include all attempted hours when calculating the maximum time frame for degree completion for SAP.

Eligibility for federal and institutional aid will be reinstated when a student’s academic transcript is updated and all SAP requirements have been met. All courses taken at Concordia University while a student is under financial suspension shall be at the student’s own expense.