Policy for the return of financial aid

Policy for the return of financial aid received through Title IV funds

Federal regulations require each educational institution of higher learning to have a written policy for the refund and repayment of aid received by students who withdraw from all classes during a term for which aid has been received. These policies are effective only if the student completely terminates enrollment (for example, the student voluntarily withdraws from all courses or is dismissed from all classes).


The term "Title IV funds" refers to the federal financial aid programs authorized under the Higher Education Act of 1965 (as amended) and includes the following programs:

  • Federal Pell Grant
  • Federal Supplemental Education Opportunity Grant (FSEOG)
  • Federal Subsidized/Unsubsidized William D. Ford Direct Loan Program (DL)
  • Federal PLUS Loan
The calculation of the Return of Title IV funds (and state funds, if applicable) is determined by the date that the student withdrew from all classes. A student's withdrawal date is determined by:
  • The date the student officially notifies the institution of his/her intent to withdraw; or
  • The student's last date of class attendance or at an academically-related activity, or
  • The midpoint of the enrollment period for students who leave without notifying the institution (an unofficial withdrawal).
Earned federal aid

Federal law requires that, when you withdraw from all your classes during the enrollment period, the amount of financial aid assistance that you have "earned" up to that point is determined by a specific formula.

The enrollment period for a program measured in credit hours is one semester. The amount of financial aid that you have earned is determined on a pro-rata basis. Therefore if you withdraw after completing 40% of the enrollment period, you have earned 40% of the amount of federal aid for which you were entitled. The school takes all or a portion of your earned federal financial aid (except Federal Work-Study earnings if applicable) to pay any outstanding charges that remain on your school account.

Once you have completed more than 60% of the enrollment period, you earn all of your financial aid assistance for which you were entitled.

Return of funds allocation

In accordance with federal regulations, financial aid funds are returned in the following order, if applicable:

  1. Unsubsidized DL
  2. Subsidized DL
  3. Federal Pell Grant
  4. Federal SEOG
  5. Other Title IV programs
  6. Other state, private and institutional aid
  7. Student
Institutional and student responsibilities

Concordia's responsibilities in regard to the return of Title IV/state funds include:

  • Provide each student with the information given in this policy
  • Identify students who are affected by this policy and complete the Return of Title IV and/or state funds calculation in accordance with federal and state regulations
  • Return any Title IV funds and state funds to the appropriate program(s)
  • The student's responsibilities in regard to the Return of Title IV/State funds include:
    • Return to the Title IV programs any funds that were disbursed directly to the student and which the student was determined not to have earned in accordance with federal and state regulations.
All policies based on federal and state regulations are subject to change at anytime.

For additional information regarding the Federal Title IV refund policy, please contact the Student Financial Services at 800-535-5494, ext. 7270, or Finaid@cune.edu.