Faculty resources

Checklist for advisement and registration

Preparation

Students are expected to initiate and schedule the meeting – but may not be aware of this responsibility. Check in with any students that fail to meet with you, notify Angela Muller concerning potential retention issues.
Students should check on Banner Self-Service for Students Time Ticket (time they may start registering on-line) and to see if there are any HOLDS on their Banner Self-Service account (due to billing, library fines, etc.). Holds must be resolved before the student is allowed to register.
Advisors should let students know how and when they should schedule meetings, what your expectations are, and materials or information the student should bring to the meeting. Email to the students cune.org email is the official means of communication on campus.
Advisors should review the students degree evaluation on Banner and check the student’s folder for additional information or records.

Suggested topics for the advising meetings

Verify that all academic credits are posted on the Degree Evaluation. Transfer credits and AP credits need official documentation that is reviewed by the registrar’s office and entered in the student official record on Banner. If a student has taken such work, but it does not show, the student needs to follow up with the institution issuing the credit. Was an official transcript sent from the transfer college directly to Concordia? Did the student have the AP report sent directly to Concordia?
Review the degree evaluation with the student. Ask the student to identify areas that need to be addressed and discuss appropriate coursework.
Review any other notes with the identify needs and advise accordingly. Assist the student in looking at coursework options. Refer to 4-year program plans and 5-year course offerings (PDF) on website.
Discuss minor, concentrations, or dual major options when appropriate. All degrees require a minimum of 128 hours for graduation.
Discuss internships, practicum, study abroad, service learning (GS 301) projects, study tour possibilities that relate to the students program.
Encourage the student to develop an individualized plan for degree completion (semester by semester). Even if it changes, the student will have a template.
Let the student take responsibility to be prepared and involved in the meeting.

Registration pin

Each student is assigned a registration pin for each semester. Advisors can access a listing of advisee’s PINS through Banner Self-Service.

Checklist for Advisement and Registration

Preparation	Students are expected to initiate and schedule the meeting – but may not be aware of this responsibility. Check in with any students that fail to meet with you, notify Angela Muller concerning potential retention issues. Students should check on Banner Self-Service for Students Time Ticket (time they may start registering on-line) and to see if there are any HOLDS on their Banner Self-Service account (due to billing, library fines, etc.). Holds must be resolved before the student is allowed to register. Advisors should let students know how and when they should schedule meetings, what your expectations are, and materials or information the student should bring to the meeting. Email to the students cune.org email is the official means of communication on campus. Advisors should review the students degree evaluation on Banner and check the student’s folder for additional information or records.
Suggested topics for the Advising Meetings	Verify that all academic credits are posted on the Degree Evaluation. Transfer credits and AP credits need official documentation that is reviewed by the Registrar’s office and entered in the student official record on Banner. If a student has taken such work, but it does not show, the student needs to follow up with the institution issuing the credit. Was an official transcript sent from the transfer college directly to Concordia? Did the student have the AP report sent directly to Concordia? Review the degree evaluation with the student. Ask the student to identify areas that need to be addressed and discuss appropriate coursework. Review SOAP report on advisee (if appropriate), identify needs and advise accordingly. Assist the student in looking at coursework options. Refer to 4-year program plans and 5-year course offerings on website. Discuss minor, concentrations, or dual major options when appropriate. All degrees require a minimum of 128 hours for graduation. Discuss internships, practicum, study abroad, service learning (GS 301) projects, study tour possibilities that relate to the students program. Encourage the student to develop an individualized plan for degree completion (semester by semester). Even if it changes, the student will have a template. Let the student take responsibility to be prepared and involved in the meeting.
Registration Pin	Each student is assigned a registration pin for each semester. Advisors can access a listing of advisee’s PINS through Banner Self-Service.
Time to register	Time Tickets (time to register) can be found on Banner Self-Service for students (Student, Registration, Registration Status) and advisors (Faculty & Advisor, Student/Advisee Information, Advisee Contact List)
Registering for courses	Students register online on Banner Self-Service at or after his/her designated time. First-year advisors initially register first-year students. Academic advisors through the Registrar’s office initially register new transfer students.
Permissions	Students meet with the department chair to request permission to register for a closed class or other course restrictions on a course. If permission is granted, the department chair will notify the Registrar’s Office who will apply the permission on Banner, and then the student may register for the course via Banner Self-Service.
Overloads (over 18 credits)	Students must complete permission for overload form available in the Registrar’s Office or on-line.
Withdraw from a course	Students considering a withdrawal from a course should speak with their academic advisors. Discuss the reasons for withdrawal, encourage the student to speak with the faculty/instructors. Will the student still be full-time? If not, have they discussed implications with the Financial Aid Office? If they are an athlete, will a withdrawal affect their eligibility? How does the student plan to compensate for this change in their schedule? When will they make up the requirement? Review the withdrawal form (available in the Registrar’s Office) and deadline with the student.
Documentation	Suggest advisors and students keep a record of agreed upon course selections/options for the upcoming semester and graduation plan. Keep notes on discussion topics, decisions, relevant issues and referrals. Please keep FERPA in mind.

To determine the Alt PINs of your students

Banner Self-Service instructions for academic advisors.

Log in to Self Service.
Select the Faculty and Advisor link
select the Student Information Menu
select the Advisee Listing - CUNE
Change the term selection to the appropriate term
When your list shows up remember to look for the column labeled for the term you are searching for the pin. Example: 200810 is for fall 2007, 200820 is for spring 2008

Remember to tell your advisees they can test their Alt PIN in their own Self-Service account.