Events coordination, room scheduling, facility rental
The university events office assists with room reservations and provides information and assistance in coordinating events.
The office also provides basic user support for the university's scheduling software, Astra Schedule.
Campus Scheduling via Astra Schedule
The university uses Astra Schedule to schedule the use of campus rooms, resources and grounds. Its web-based client allows users to view the schedule and submit a request for a room. Use the link below to begin using
For scheduling on the day of the event or within 24 hours, do not use Astra Schedule. Instead, call the Jodi Groeteke, university event manager, at 643-7210.
View the schedule
Allows you to select a date or date range and view all events, classes, and/or exams scheduled in rooms on campus. (Check boxes allow you to choose events, classes, or exams.) You can also select to view as a list, weekly or monthly calendar, or as a daily or weekly room grid.
Request an event
Allows you to fill in an electronic form with all your event's details (e.g., event name, expected attendance, event type, privacy level, customer (department), and requirements for A/V, parking, custodial, tables, etc.).
Tips for using Astra Schedule
- Ad Astra is best viewed with a screen resolution set to at least 1280 x 1040 pixels. Be aware that changing your screen resolution will impact all of your screens.
- The University Events Office schedules classrooms. You are able to view the courses and ad hoc activities that have been scheduled into these rooms in the daily or weekly room grids and to see what times these rooms are not occupied. The rooms in red are not available for scheduling.
- Before you submit your request, view the daily or weekly schedule to see what room or rooms are available.
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Exterior sites are found within the room drop-down menu under EXT. Exterior site requests use the same form as room requests.
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If you can't see the date or dates you want on the calendar while in the request form, minimize the form. The calendar may be "under" the form.